Privacy & Cookies Policy

Privacy Notice
Effective Date: 2025
Thakur-Chabert Limited is committed to protecting and respecting your privacy. This notice explains how we collect, use, and safeguard your personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other relevant data protection legislation.
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Who We Are
Thakur-Chabert Limited is a firm of Chartered Certified Accountants registered in England and Wales.
• Registered office: Thakur-Chabert, 7a Vine Street, Uxbridge, UB8 1QE
• Website: https://thakur-chabert.com
• ICO Registration Number: [Insert if available]
• ACCA registration: We are regulated by the Association of Chartered Certified Accountants (ACCA) and authorised to carry out audit work in the UK and Ireland.
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What Personal Data do We Collect?
We may collect and process the following types of personal data from clients, prospective clients, suppliers, and other contacts:
• Identity information: full name, title, date of birth, national insurance number, UTR
• Contact information: email, telephone number, postal address
• Financial data: income, tax status, bank details, payroll records, accounting records
• Business information: company structure, VAT numbers, transactional records
• Compliance data: identification documents for anti-money laundering checks (e.g. passports or utility bills)
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How We Use Your Data?
We process your personal data for the following purposes:
• Providing accountancy, tax, audit, and business advisory services
• Carrying out statutory obligations (e.g. tax returns, company filings)
• Performing AML (Anti-Money Laundering) checks
• Communicating with you regarding your affairs
• Maintaining our internal records
• Meeting our legal, regulatory, and professional obligations (e.g. with HMRC or ACCA)
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Legal Bases for Processing
We rely on the following lawful bases:
• Contractual necessity – to deliver services you’ve engaged us for
• Legal obligation – to comply with laws such as tax, audit, and AML regulations
• Legitimate interests – to operate and improve our business
• Consent – where we are required to obtain it for specific purposes (e.g. marketing)
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Sharing of Your Information
We may share your information with trusted third parties including:
• HM Revenue & Customs and other government bodies
• ACCA and audit regulators
• Subcontractors and professional consultants (e.g. tax specialists, software providers)
• Cloud-based software platforms (e.g. accounting and payroll systems)
• Legal representatives or other advisers at your request
All third-party service providers are subject to strict confidentiality and data protection agreements.
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International Transfers
If any data is transferred outside the UK, we ensure appropriate safeguards are in place.
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Data Retention
We retain your personal data for as long as necessary to meet legal, tax, regulatory, and accounting obligations.
For example:
• Audit files and working papers: retained for a minimum of 6 years
• General client records: typically retained for 6–7 years from the end of our engagement or longer if legally required
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Your Rights
Under data protection law, you have the right to:
• Access the personal data we hold about you
• Correct inaccurate or incomplete data
• Request erasure of your data (subject to legal limitations)
• Restrict or object to data processing
• Request data portability
• Withdraw consent, where processing is based on it
• Lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk
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Cookies and Website Analytics
Our website may use cookies to enhance user experience and analyse traffic. You can manage or disable cookies via your browser settings. Please refer to our separate [Cookie Policy] for more details.
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Changes to This Privacy Notice
We may update this notice from time to time to reflect legal or operational changes. The latest version will always be available on our website.
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Contact Us
If you have any questions or wish to exercise your data rights, please contact:
Thakur-Chabert Limited
Email: info@thakur-chabert.com
Phone: (0)2082647000
Website: https://thakur-chabert.com